Below
please find all resolutions and recommendations made at the PUSOG meeting of
July 17, 2001.
Attendees
included: Jonathan Chaffin, Aaron Swartz, Mike McDaniel, Ken Crouch, Amanda
Smith, Lee Hall, and Larry Fine.
The
following Brothers explained the conflicts preventing their attendance: Charles
Hall, Chris Farris, Sam Havris, Andrew Flenniken, Rob Solomon, John Statham, Sarah Rees, and Dan Tedder.
<HR>
Whereas
We the
Brothers of the Psi Upsilon Society of Georgia feel that rules regarding the
passing of motions had best be revised,
Be it
Resolved,
That
henceforth all resolutions require a 3/4 favorable majority of members in
attendance in order to pass.
Resolution
Passed: 7/17/01
<HR>
Whereas
We the
Brothers of the Psi Upsilon Society of Georgia feel that what determines an
"official" PUSOG meeting had best be clarified,
Be it
Resolved
That
any meeting called with the approval of 50% of the Board of Directors +1 be
considered "official" and empowered to make decisions for PUSOG as a
whole.
Resolution
Passed: 7/17/01
<HR>
Whereas
We the
Brothers of the Psi Upsilon Society of Georgia feel that the practice of
amending, with permission, resolutions under discussion is beneficial to the
manner in which business is conducted,"
Be it
Resolved
That
PUSOG adopt a practice of "friendly amendment" whereby a change can
be made to a motion under discussion provided said change is agreed with by the
proposer of the motion
Resolution
Passed: 7/17/01
<HR>
Whereas
We the
Brothers of the Psi Upsilon Society of Georgia feel that the Psi Upsilon Alumni
Organization Operations Manual is written with the intent of helping an alumni
organization recognize its full potential
Be it
Recommended
That
every active member of PUSOG attempt to contribute to the organization’s
meeting and surpassing the expectations outlines in the Operations Manual.
Recommended
by Jonathan Chaffin: 7/17/01
<HR>
Whereas
The Psi
Upsilon Alumni Organization Operations Manual suggests the formation of
subcommittees to better handle the business of the organization,
Be it
Resolved
That
the following sub-committees be created and filled according to need: (note: please treat consideration of each of
the following subcommittees as individual motions)
Fundraising
- This committee plans and organizes special fundraising projects for specific
purposes and/or equipment that the chapter may need.
Duties:
Public
Relations - This committee prepares and issues press releases about group
projects and sends photos and stories of important events to the editor of The
DIAMOND and local news publications.
Expansion
- This committee serves to assist alumni and others who may be working to help
organize a new undergraduate chapter and/or a chapter alumni association.
Legislation
and By-Laws - besides maintaining updated by-laws of the organization, this
committee must be familiar with the fraternity constitution for occasions in
which a vote on proposals or petitions for new chapters, or the like, may take
place.
Arrangements
- This committee serves mainly to arrange for the physical facilities necessary
for the meetings of the group.
Awards
- This committee organizes functions when awards and/or scholarships are
presented. Ideally every chapter should have at least one scholarship to award
an undergraduate.
Networking
- It is important to help the graduating brothers with job placement. Alumni should
work to help their younger brothers obtain gainful employment.
With VP
of Alumni relations, helps produce an annual Directory. Should keep record of any alumni offering
internships or looking to hire.
Philanthropy
– Arranges for philanthropic events which include both alumni and
undergraduates.
Historian
- This committee is responsible for the maintenance of photographs and records
of events of the alumni association.
Duties:
Sinister
Committee of Progressive Web Development (SCPWD) - Maintains and expands the
Society's electronic communications (webpage, emailing list, etc). Also edits documents such as the directory,
DIAMOND articles, etc.
Resolution
Passed: 7/17/01
<HR>
Whereas
The Psi
Upsilon Alumni Organization Operations Manual suggests the following guidelines
for the duties of an alumni organization officer ,
Be it
Resolved
That
the following overall and specific goals and responsibilities, plus any agreed
upon and added by the members of PUSOG, be adopted.
Officers
of the Association
Effective officers are very important in
running a successful chapter alumni association. It will be their dedication
and enthusiasm that will determine the success of the alumni program. Officers
of the alumni association do not necessarily have to be located near the
chapter in order to take an active role. They do need to maintain close contact
with the undergraduate chapter and with each other. This is especially true
because membership is often dispersed, and many cannot take anything but a
supportive role.
To facilitate the effectiveness of the
organization, officers of the chapter alumni association should function within
a framework of the three broad areas of responsibility:
1)
Advising undergraduate chapter operations
2)
Housing, and authority for related financial details
3)
Providing coordination of general alumni activities and communications
A list
of officers and their duties should include the following:
President
*
Serves as the liaison between the chapter alumni association and the
International Fraternity and the professional staff.
*
Delegates association activities to the officers.
*
Oversees communication to alumni of all association activities.
*
Oversees real estate/physical asset management.
*
Oversees association funds and assets.
*
Coordinates all alumni fundraising efforts.
*
Organizes an annual or semi-annual large-scale alumni event.
*
Chairs meetings of the association.
Vice
President of Alumni Relations
*
Oversees all alumni communications, including newsletters and mailings.
*
Oversees the planning and implementation of small-scale, periodic alumni events
(i.e., luncheons, ball games, golf outings, dinners, etc.)
*
Assists in maintaining updated alumni records and other data.
*
Monitors progress of related committees.
*
Encourage attendance at meetings.
*
Assumes responsibility in the absence of the President.
Vice
President of the House
*
Oversees long term maintenance and improvement projects for the physical plant
* Keeps
in contact with actives regarding the state of the House and environs
*
Monitors progress of related committees
*
Assumes responsibility in the absence of the President and Vice President of
Alumni Relations.
* This
committee assures that the chapter house meets appropriate fire and health
codes and prepares reports of suggested renovations or improvements to the
facility.
Recording
Secretary
* Takes
and maintains minutes of all association meetings.
* Maintains
and updates alumni records.
*
Oversees the recording, printing, and distribution of an alumni directory.
* This
committee notifies members of group functions. The committee might assist the
secretary in keeping attendance records.
Treasurer
*
Manages the receipt and disbursement of funds.
*
Prepares an annual financial statement.
* Deals
with financial and legal matters, including income tax returns.
*
Oversees annual dues campaigns or other special fund drives.
*
Serves as financial advisor to undergraduate chapter.
Chapter
Advisor
*
Serves as liaison between alumni and undergraduate organizations.
* Keeps
the association informed of activities of undergraduate chapter.
Risk
Manager
*
Enforcement of Psi Upsilon's Risk Management Standards.
*
Raising Risk Management awareness.
*
Coordinating and maintaining crisis management plan.
Chapter
Relations Officer
* This
officer works to encourage alumni to attend activities of the undergraduate
chapter such as initiations, international conventions, homecomings, etc.
*
Arranges for alumni to be active and present in chapter rituals
Members-at-Large
Members-at-Large usually are, but are not
limited to, various advisors of the undergraduate chapter (for example: recruitment advisor, membership education
advisor, academic/scholarship advisor). Several members-at-large should
concentrate on real estate concerns. There are usually three or four
members-at-large on the executive board.
There is usually at least one
undergraduate on the alumni executive board. The president of the undergraduate
chapter or another appointed officer is one of the Members-at-large. There should be at least 12 members on the
PUSOG board.
Attending
members: any Gamma Tau Alumnus, Psi Upsilon alumnus in Georgia, and Graduating
Senior of the Gamma Tau chapter are welcome to attend and vote in PUSOG
meetings.
Resolution
Passed: 7/17/01
<HR>
NOTE:
Draft motion adding “to serve on the PUSOG board of Directors as a
member-at-large” to the “duties of the President” in the Gamma Tau bylaws.
<HR>
Whereas
The
current bylaws of the Psi Upsilon Society of Georgia have not been revised in
some time
And
Whereas significant changes have been adopted
here tonight
Be it
Resolved
That
members of the Legislation and ByLaws committee take it upon themselves to
integrate these new resolutions into the existing bylaws in as efficient and
logical a manner as possible; giving these resolutions precedence in any
conflict which may arise.
Resolution
Passed: 7/17/01
<HR>
Whereas
We the
Brothers of the Psi Upsilon Society of Georgia feel the organization will
benefit greatly from regularly scheduled meetings,
Be it
Resolved
That
meetings shall take place on the 2nd Tuesday of each month, at ~7:pm, at some
regular location, and
Be it
Recommended
That
meetings which seem likely to last more than an hour be relocated to a
restaurant agreeable to all for the continuance of the meeting.
Resolution
Passed: 7/17/01
<HR>
Whereas
There
are over 200 Non-Gamma Tau PsiU in Atlanta who are entitled to a place in the
Psi Upsilon Society of Georgia, should they desire to participate,
Be it
Resolved
That
all Georgia alumni be invited to attend a catered Rush/Homecoming Fundraising
dinner, followed by a PUSOG informational session and a reception on Friday,
August 17th, cost to $20 per plate for initiated members, $15 per plate for
each additional non-initiated guest.
Resolution
Passed: 7/17/01
<HR>
Whereas
A function
of the Psi Upsilon Society of Georgia is to raise pride and identity as an
alumni group
Be it
Resolved
That
PUSOG adopt an official seal (see attached). to be used on official
correspondance, to be choosen by PUSOG.
Resolution
Passed: 7/17/01
<HR>
Whereas
Attempts
to raise money by the Psi Upsilon Society of Georgia in the past have been
haphazard, with no trackable data vis-à-vis recognition and effectiveness,
Be it
Resolved
That
henceforward PUSOG will endorse the creation of the PUSOG Annual Fund, a yearly
donation drive with calls for donations twice a year, details to be decided by
the Fundraising committee.
Be it
further resolved that recognition based on donation will be tendered in the
form of:
A) A
letter of thanks
B) An
invitation to "donors only" events
C) A
"Shiny" (any agreeably neat and fraternal-spirit promoting item)
D)
Listing in "The Golden Cogwheel" Alumni newsletter
E) And
inclusion upon a donors plaque presented annually to the chapter.
Resolution
Passed: 7/17/01
<HR>
Whereas
We the
Brother's of the Psi Upsilon Society of Georgia are determined to drag the
organization kicking and screaming into the Century of the Fruitbat,
Be it
Recommended
That
PUSOG considers allowing proxy votes via email sent to an officer of PUSOG to
be determined after a period of 6 months (2/01/02)(the reason for waiting is so
that voting procedures and clerical “what-evers” can be resolved before
complicating things with large numbers of proxy votes.)
I so
recommend